Stress – mardihumphreys.com

Control Yourself

Self-awareness is critical to your success at work, but it’s only the beginning. You must move beyond self-awareness to self-regulation so you can develop stronger relationships and make better decisions under pressure. Being self-aware means you understand what emotions you’re experiencing and why in the moment. In this first article of a two-parter, let’s think about how to recognize your emotions, what triggers them, and how they affect your decision making.

Recognize Your Emotions

Do you feel your patience evaporate when someone schedules yet another meeting at 4:30 p.m.? Or maybe your stress spikes when you’re asked to present in front of leadership. These reactions are normal, but not recognizing them means you’ll likely let them dictate your behavior over and over again. Try keeping an emotion log for a week. After intense reactions, jot down what you felt, what triggered it, and how you responded. Your goal is data capture. At this point, you aren’t trying to change anything. You’re seeking clarity.

Listen to Your Body

Your body often signals your emotions before your mind processes them. For example, clenched fists may signal frustration, or a tight feeling in your chest can indicate anxiety. When your heart races during a tense one-on-one with your manager, this is a physical cue. Remind yourself to pause, breathe, and do not respond impulsively. If your shoulders tense every time a particular coworker emails you, then take a moment to analyze why. Are you anticipating conflict? Understanding this pattern can help you approach your reply calmly.

Understand Your Triggers

How do you feel when your coworker interrupts you during brainstorming sessions? What about when a teammate takes credit for your work during a presentation? Does your head hurt when your manager abruptly shifts deadlines or priorities without explanation? Does receiving vague feedback on a high-stakes project haunt you for days? If you recognize the patterns in your behavior, then you can prevent your frustration from making bad decisions for you during critical interactions. Knowing your triggers lets you plan responses instead of reactions.

Get Perspective

Feedback from colleagues can uncover blind spots. You expect to get feedback from your manager, but you probably won’t get it from your teammates unless you ask. For example, if your tech lead thinks you seem dismissive when you disagree with them, that is something you want to know. You need to become aware of how your unintentional reactions affect those around you. Once you are, you can adjust your tone and body language during your conversations. If you don’t have a work bestie you trust to tell you the truth, you can use personality assessments like StrengthsFinder or Enneagram to discover your natural tendencies.

Reflect on Your Reactions

Look back at that emotion log you kept for a week. The data you collected states what you felt, the trigger, and how you responded. Now, ask yourself why you responded that way in those situations. For example, if you felt anxiety during a meeting, the trigger was a shortened deadline, and your response was raising your voice, ask yourself: “Why did I respond that way?” Maybe the answer is tight deadlines bring out your impatience. Since tight deadlines are going to keep happening, think about how you can handle similar situations more constructively. Over time identifying your patterns will not only help you identify similar emotions in real time, but also help you control them. Keep your emotion log this week and next week we’ll talk about some constructive ways to regulate them.

What emotion do you feel most while at work? Please share in the comments.

Money Missteps

Your money is more than numbers in a banking app. It’s deeply tied to your emotions, habits, and decisions. Missteps like overspending, ignoring debt, or failing to prepare for the unexpected, can quietly sabotage your financial goals. Let’s explore common money mistakes, why they are dangerous, and how to fix them, so you can take control of your future.

Impulse Spending

You’ve had a long day packed with back-to-back meetings. So, you have dinner delivered. The next day, you grab an expensive coffee. The next day you splurge on a new gadget that promises to boost your productivity. Those small decisions over the course of three days added up quickly.

Why It’s Dangerous

These habits often develop as coping mechanisms and they create a false sense of comfort while draining your resources. Work stress depletes your decision-making capacity, and impulsive purchases feel like a quick fix.

How To Fix It

Pause: Before buying ask yourself, “Do I really need this?”

Parameters: Allocate a weekly budget for discretionary spending and stick to it. Track your spending to identify unnecessary expenses and cut them.

Plan: Prepping meals and bringing your own coffee to work avoids costly, last-minute decisions and helps reduce the temptation to overspend.

Convenience

It’s easy to rely on credit cards or personal loans for emergencies and make repayment a challenge for future you.

Why It’s Dangerous

Debt often feels like an immediate solution, but it can snowball into a long-term burden.

How To Fix It

Recognize: If your borrowing is fueled by emotion (e.g., you feel shamed because your phone is three years old and your coworkers’ phones are brand new) before purchasing, write a 250-word reflection on why you feel you need it.

Research: If the purchase is essential and it’s for work, check your benefits plan. Many enterprise workplaces offer employee discounts on essential purchases.

Repay: Set aside a portion of your income to pay down debt even if it means tightening your budget temporarily. Pay off credit cards and loans with the highest rates first.

Emergencies

A car repair, medical bill, or sudden job loss can derail even the best-laid plans if you don’t have a financial safety net.

Why It’s Dangerous

Building savings often feels like a luxury when you have competing demands like rent or student loans. But without an emergency fund, you’re forced to rely on credit or loans, setting back your financial progress.

How To Fix It

Activate: Begin with a goal of saving $1,500 for emergencies, then gradually build up to three to six months’ worth of expenses.

Automate: Direct deposit a percentage of each paycheck into a separate savings account. Even $20 per week adds up over time.

Analyze: Where can you cut back without feeling deprived? Redirect funds from unused subscriptions or discretionary spending toward your emergency fund.

Action Steps

Audit: Take an objective look at where your money is going and identify areas for improvement.

Boundaries: Define clear limits for discretionary spending and stick to them.

Identify: Choose one habit, like over-relying on takeout or not saving for emergencies, that you want to change.

Commit: Make one change for the next week, like packing lunch twice or setting up automatic savings.

Evaluate: At the end of the week, see what worked and what needs adjustment.

Improving your financial habits starts with small, deliberate steps that align your spending and saving with your values and long-term goals. If you manage your emotions and make thoughtful decisions, then you can build a stronger financial future starting today.

What habit have you addressed to protect your financial future? Please share in the comments.

Presents or Presence?

I checked my data to see what I spent on the holidays last year. I have lists going back to 2020. Do you do that too? No? Just me? Okay. Anyway, I checked my data because I’m looking for ways to save money and I’m struggling. I want to be generous and I need to pay the electric bill. You too? Then let’s talk about some ways we can keep the holiday spirit without going into debt.

In a survey of Americans November 6 – 20, 2024, Gallup found we plan to spend $1012 just on holiday gifts (including gifts for coworkers) this year. If that number makes your wallet sweat, you’re not alone. With inflation still pinching budgets and financial stability on everyone’s mind, it’s time to rethink holiday spending; especially at work. You don’t have to be a Scrooge, but you do have to be intentional. There are plenty of ways to show both kindness and appreciation without spending a lot of money.

Research

Think back to last year. Did you give gifts to every member of your team, your department, and your remote colleagues? If so, consider whether that was necessary or if there’s a more meaningful (and affordable) way to celebrate this year. For example, Let’s say you work on a team of six people. Last year, you gave each coworker a $20 gift card. This year, suggest an alternative like a low-cost team activity; maybe an in-person potluck lunch or a virtual happy hour where everyone can participate without financial strain.

Redirect

If the majority of your coworkers insist on a gift exchange and it’s not in your budget to participate, declining can feel awkward. But you can do it gracefully. For example, your department organizes a Secret Santa. If you need to opt out, be direct but polite. You can say, “Thanks for including me! I’m trying to stick to a strict budget this year, so I’ll sit this one out. Have fun!” If appropriate, you can suggest an activity like coordinating a cookie swap during the gift exchange. This shows you’re still invested in the celebration and offers others who feel the same way you do a way to opt out too.

Redesign

Celebrations don’t always have to involve gifts. Instead, focus on experiences or gestures that build connection. For example, let’s say you’re part of a large department where individual gift-giving isn’t feasible. You could organize a group coffee outing where everyone covers their own drink.

Refuse

Once you’ve set a budget, stick to it. Don’t feel the need to justify smaller gifts or creative alternatives. Rehearse polite ways to decline gift exchanges if necessary. The holidays should be about connection, not financial regret. Most people value the thought behind a gift more than its monetary value. For example, you can give a heartfelt card or handwritten note expressing specific appreciation for each person’s contributions. Thoughtful words of affirmation leave a positive lasting impression far beyond the holidays while costing little money.

How do you handle holiday gifting at work? Please share in the comments.

Construct Conflict

No matter how smoothly a project starts, problems with clients are bound to happen. But conflict doesn’t have to derail your productivity or damage your relationships. The key is to have a plan in place to resolve issues quickly and constructively. When you ask the right questions you can understand the situation and use practical strategies to address it.

Why Is the Customer Upset?

Clients often react to how issues make them feel. For example, disrespected, ignored, or undervalued. Understanding the emotional undertone helps you address the real issue. So, get to the root of the problem. Is it a missed deadline, unclear deliverable, or lack of communication?

Example: Your project manager promised a deliverable by Friday, but the team discovers on Wednesday that it won’t be ready until Monday. The client is frustrated because they scheduled their own tasks based on the Friday deadline.

Strategy: Acknowledge the frustration without being defensive. Apologize for the inconvenience and provide a clear, revised timeline. For example: “I understand this delay negatively affects your schedule, and I’m sorry we didn’t flag this earlier. Here’s what we’re doing to ensure delivery by Monday.”

Has This Happened Before?

Is this a one-time issue or part of a recurring pattern? If it’s a pattern, it may signal a process or communication gap on your team’s end. Repetition of the same issue can point to systemic problems in your procedures, eroding client trust.

Example: A graphic design team repeatedly delivers drafts that don’t align with the client’s brand guidelines, despite having access to the brand kit.

Strategy: Review your internal workflows. Are team members using outdated documents? Is there a lack of clarity on what the client wants? To address recurring issues you may want to create a checklist or assign a quality controller.

Is Trust Broken?

Rebuilding trust may require more effort than simply fixing the immediate issue. Trust is fragile. If clients feel deceived, they will hesitate to continue working with you.

Example: A consultant promises weekly updates but misses two in a row without explanation. The client starts to question whether they’re a priority.

Strategy: Reach out proactively, own the mistake, and outline steps to prevent it from happening in the future. For example: “I haven’t provided the updates you were promised. Here’s a new schedule, and I’ve set calendar reminders to ensure this won’t happen again.”

Would More Communication Help?

Sometimes clients just want clarity; an explanation of what happened and what you are doing to fix it. Being transparent can defuse tension.

Example: A software development team changes the scope of a project mid-stream due to legal compliance requirements, but they fail to notify the client promptly.

Strategy: Keep communication frequent and transparent. In this case, a quick explanation could diffuse the conflict. For example, “We had to adjust the project to comply with new regulations. Let me explain how this impacts the timeline and what we’re doing to minimize delays.”

Will the Customer Participate in a Solution?

Resolution works best when both sides are involved. Determine if the client is open to collaboration or firmly in blame mode. If they’re unwilling to cooperate, then progress stalls.

Example: A financial agency submits strategy for approval, but the client rejects it without providing specific feedback, saying only, “This isn’t what I want.”

Strategy: Encourage constructive collaboration by asking open-ended questions. For example, “Can you share examples of what you’re envisioning? That will help us align with your expectations.” By framing it as a partnership, you’re more likely to get actionable feedback.

What conflicts did I forget? Please share in the comments.

Energy to Give

We have officially entered the season of giving. As we prepare for the end-of-the-year holidays, for the next four weeks, Let’s talk about a mindset of generosity and how it can positively impact your T.E.A.M. at work.

Generosity at work is a game changer. Not only does it create a synergistic environment that enhances productivity, but it also elevates your own job performance and brand. Whether you’re working on a team project, collaborating across departments, or sharing your subject matter expertise, supporting your coworkers pays dividends. But what does that look like?

Short-Term Challenge

Let’s say you’re part of a team project where deadlines are tight, and tensions are high. Even though your workload is heavy, you can’t help noticing your newly hired teammate struggling to complete their part of the project. You pause what you’re doing and offer to help them get unstuck. You listen as they explain their challenge. You ask a few insightful questions. You help them figure out for themselves what their next step is and you both move on with your own work. Your support not only empowered them to succeed but also reinforced your leadership skills. You demonstrated empathy, initiative, and emotional intelligence; all key traits of effective leaders. These traits enhance your ability to influence without authority, a crucial skill in any workplace. Plus, the rest of your team watched what you did. This simple act of generosity has a ripple effect. You created a sense of camaraderie that will improve morale, encourage a more positive work environment, and strengthen your team’s relationships. Let’s break down what you did and analyze its long-term benefits.

Long-Term Benefit

Trust: When supporting your colleagues is your normal behavior, you become a go-to person. You train your coworkers to rely on you. As you help others grow, you solidify your reputation as a valuable team player. This trust translates into getting more work done faster. By helping your coworkers, you not only improve their chances of success but also boost your own role, develop essential skills, and create a more productive workplace.

Communication: Trust encourages open dialogue. When team members feel supported, they’re more likely to communicate openly. This both reduces misunderstandings and streamlines processes. Trust decreases the whole team’s stress levels, increases job satisfaction, and contributes to a problem-solving work culture. When you help someone overcome a challenge, it not only feels good but also develops a sense of community.

Future: It is only a matter of time until you get stuck. Helping others now paves the way for asking for help later. When you invest in your colleagues’ success, they’re more inclined to return the favor when you need it. Strong networks and partners are invaluable for future projects. Imagine stepping into January with teammates who are not just coworkers but allies. People who understand your work style and appreciate your contributions. You set a cooperative tone that can propel projects forward from their beginning.

How does generously giving your energy now shape your team’s future success? Please share in the comments

Civil Service

I’m hearing the word civility used a lot lately in reference to the power skills necessary to grow a thriving workplace culture and I am here for it. We talked about appropriate ways to treat coworkers in this space before, but what is the civility trend? Why does civility matter? How can you integrate civility into your workplace?

The Civility Trend

Civility encourages coworkers to actively listen to one another, respect differing viewpoints, and collaborate cohesively despite personal differences. It helps everyone feel seen and valued, which boosts both morale and productivity. Maintaining civility is a business strategy. Policies and practices that help your team tactfully navigate disagreements are tools for employee retention. According to a study by the Center for Creative Leadership, 93% of workers consider respectful treatment a key factor in job satisfaction. More companies are integrating civility into their core values because it leads to a healthier work environment. A 2022 study by Civility Partners found workplaces that promote respectful exchanges experienced a 30% improvement in productivity and a 25% drop in employee turnover. Interpersonal conflicts challenge organizational efficiency because differing opinions and ideologies can cause rifts in relationships. Civility promotes inclusivity and minimizes workplace tensions.

Why Civility Matters

There are quantifiable financial risks of not cultivating a civil work environment. When employees experience negative interactions, they quit. A Work Institute Retention Report found that replacing an employee can cost up to 33% of their annual salary due to turnover, training, and lost productivity. In addition, there is usually a loss in productivity and an increase in the emotional toll on the remaining employees. This makes incivility a costly problem for your organization to ignore. On the flip side, prioritizing civility can offer a competitive advantage. Civility bridges divides to build an infrastructure where employees feel safe to share ideas without fear of judgment or punishment. If civility is one of your company’s values, then you will attract and retain top talent, incubate innovation, and enhance employee job performance because civility gives voice to diverse perspectives which results in better decision-making and faster problem-solving.

Civility in Your Workplace

Civility is more than just being polite. It’s the foundation of effective collaboration and communication. A civil workplace welcomes open dialogue and values each team member’s contributions. First you have to have enough emotional intelligence to know and manage yourself. You can take a personality test like Clifton Strengths Finders, DISC, or Enneagram, etc., to gain some self-awareness. Once you realize what makes you feel respected, then you can recognize what makes your teammates feel heard. When you spend time working with them, watch their reactions. Adjust your communication to not only relate to them but also build relationships. For example, when I’m facilitating a discussion, and it’s a topic I’m excited about, I have to remind myself to be quiet and let others share. I recognize a fellow introvert when I see one. I know I need to be careful to offer them opportunities to contribute to the conversation without putting them on the spot. For example: asking, “Jane, did I see your hand raised?” even if I didn’t. Then Jane has both an in if she wants to speak and an out if she doesn’t.

How do you promote an atmosphere of civility in your workplace? Please share in the comments.

Look at the Time

Leadership requires you to coach, inspire, and shepherd people as well as manage resources like time and money. If you prioritize tasks, allocate resources prudently, and keep your team on track, then you can focus on accomplishing your organization’s mission rather than getting bogged down in day-to-day tasks. Time management helps you make better decisions, balance multiple responsibilities, and respond better to unexpected challenges.

Better Decisions

If you have a team meeting ten minutes from now, will reading this article make you late for the meeting? If you are late for the meeting, do you implicitly give your team permission to be late to meetings too? As a leader, how you manage your time sets the tone for your team. If you are organized and on time, then they are more likely to behave the same way. Effective time management demonstrates you value both your own time and that of others. It respects the team’s efforts and promotes a culture of productivity and collaboration.

Multiple Responsibilities

You do everything from managing projects and teams to developing new ideas and reporting to your manager. Time management helps you put your effort where it’s needed most. Carve out blocks of time in your schedule for thoughtful analysis and planning. Making time to align your work to your team’s goals helps you identify both opportunities and risks earlier, so you can efficiently manage both projects and resources. For example: During one of your planning blocks, you realize the project your team is working on will allow your client to create a new offering. You write an email to the client bulletpointing your observation and analysis. Your client replies very interested and grateful. When you balance your time well, you can maintain high performance across all your responsibilities without burning out or compromising the quality of your work.

Unexpected Challenges

You are producing an event one week from today. During a check-in call with the caterer, you discover they have the date wrong. They have a conflict and cannot cater your event. A well-structured schedule leaves margin for you to handle crises without derailing ongoing projects. That analysis and planning time you carved out comes into play here because during it, you made contingency plans. Now you can confidently delegate tasks quickly to your team, like calling other caterers, so they can continue to function during this challenge as well as remain calm under pressure.

Mastering time management is an ongoing process. Your goal is to try something, see what happens, analyze the result, change what you don’t like, then try again. There are plenty of strategies to help you manage your time. You can browse them by Googling “time management methods 2024,” then pick one and try it for three months. If you don’t like it, Google again and repeat the process. Don’t get discouraged if your first choice doesn’t work for you. Think of it like this: When someone on your team asks how you manage your time so well, you will have multiple methods to share as well as real-life experience using them. And that’s what a leader does. They use they use the intelligence they gather to serve others.

How do you manage your time to optimize your leadership? Please share your tips in the comments.

Hidden Risks

You want to make your hard-earned money work for you and the road to financial security can be winding and treacherous. There are plenty of organizations who shout about making you rich then whisper about the dangers involved. Turning control of your money over to someone else is risky. Here are three common pitfalls and how to avoid falling into their traps.

Credit Cards

Credit cards are convenient, short-term loans. They are easy to use, but they come with high-interest rates if you don’t pay off the full balance each month. Maxing out your credit cards, making only minimum payments, or missing payments can not only lead to mounting interest causing more debt over time, but also damage your credit score. This makes it harder to get loans in the future. For example, as of the end of Q2 2024, Americans had a total credit card debt of $1.28 trillion. Here in Ohio, our average household credit card debt was $9116. To avoid these pitfalls, you can set up automatic payments in your bank’s app to prevent missing due dates and make it a priority to pay off your balance each month. If you’ve already built up debt, consider consolidating it with a lower-interest personal loan. Or you could transfer your balance to a card offering zero-percent interest to accept your debt. If you’re thinking about transferring your balance to a new credit card, call your current credit card company first, tell them you are thinking about leaving them, and ask for a lower interest rate. It’s cheaper for them to keep your debt than lose you as a customer.

Cryptocurrency

Many people see it as a way to get rich quickly, but the truth is cryptocurrency is highly volatile. Just look at what happened to Bitcoin after a presidential debate where cryptocurrency wasn’t even a topic. Prices can rise and fall drastically in a short time. If you invest without fully understanding how these currencies work, you will lose a lot of real money when the market dips. To avoid pitfalls, don’t assume once you purchase cryptocurrency that it will keep growing. It’s an investment and is subject to the risks of any investment vehicle. Limit your exposure to the risks by not putting more of your savings into cryptocurrency than you can afford to lose. Diversify your investments by including more stable options like stocks, bonds, or mutual funds and review your portfolio at least annually to make sure you have a good balance of safer and riskier investments.

Personal Loans

They can seem like a quick fix, especially in emergencies or when you’re planning a major purchase. But they often come with high-interest rates, particularly if your credit score is low. Juggling multiple loans can strain your finances and make it harder to get out of debt. If you’re tempted to borrow money for non-essential purchases, like a vacation, stop and think about the long-term cost. If the loan has a high-interest rate, calculate how much money repaying the loan will really cost future you. It could easily double the cost of your trip. Your best move is to only use personal loans as a last resort, and only for emergency expenses, like medical bills. If you’ve already taken out a loan, create a plan to pay it off quickly. Tackling the principal early can save you a lot of money on interest. If you have multiple personal loans, consider consolidating them into one loan with a lower interest rate to make repayments easier.

How do you avoid financial pitfalls? Please share in the comments.

Heavy Weight

Do you ever stare at your computer screen then check the time and three minutes have passed without typing a single word? No? Just me? Okay. When this happens, it usually means my cognitive load has exceeded capacity. Cognitive load is how much information your brain can handle at one time and plays a huge role in how you manage your attention. High cognitive load overwhelms your brain making it difficult to process data, make decisions, or stay focused.

Results of High Cognitive Load

Increased Errors: When your attention is overloaded, it becomes harder to process details and avoid mistakes. For example, you’re working on a report and your email notifications keep going off. While your brain is absorbing multiple pieces of information, errors are more likely to slip through the cracks.

Reduced Efficiency: The more your cognitive load increases, the longer it takes to complete tasks. For example, going down a research rabbit hole can make a project that should take 30 minutes drag into an hour because you’re mentally exhausted and struggling to focus.

Procrastination: If you’re already feeling overwhelmed by cognitive load, the idea of diving into something complex makes you want to avoid it. For example, it’s the end of the day so you reschedule the call to your high-maintenance client. Again.

Why Your Cognitive Load Gets Heavy

Managing Multiple Tools: Have you ever been working away at your laptop, stopped and thought, “Why am I exhausted? All I’ve been doing is sitting here for the past hour.” Constantly switching between documents and spreadsheets, email, and messaging apps leads to mental fatigue. Your brain has to adjust every time you shift between tools, increasing cognitive load.

Dealing with Information Overload: You receive more information than you can process. For example, email threads you are copied on, minutes from meetings you missed, and notes from client calls. Sorting through all this data without a clear system overwhelms your brain.

Juggling Competing Deadlines: You have to constantly reprioritize projects and everything feels urgent. This strains your decision-making abilities. As you mentally switch between tasks, it becomes increasingly difficult to focus on any one thing effectively.

How to Manage Your Cognitive Load

Prioritize Tasks: Not all tasks require the same amount of mental energy. Categorize your to-do list by urgency and importance. Work on high-priority tasks when your attention is highest. This spends your cognitive resources on what matters most. For example, instead of answering low-priority emails first thing in the morning, focus on writing that activity report.

Break Down Complex Projects: When facing a difficult task, break it into smaller, manageable steps. For example, if you’re preparing a presentation, start by gathering the data one day, writing the script the next, outlining the slides the next, and refining the visuals on the fourth day. Each step requires less cognitive effort than trying to complete the entire presentation in one sitting.

Limit Multitasking: Instead of constantly switching between different tasks, practice focused work. Set aside dedicated blocks of time to focus on one task at a time. For examples read this.

Streamline Information Intake: Tools like email filters can help you narrow your focus to relevant data. For example: Set your inbox to show only emails from key contacts during work hours.

Take Mental Breaks: Short, regular breaks allow your brain to reset and improve your concentration when you return to work. For example, set an alarm to work uninterrupted for 50 minutes followed by a 10-minute break. During breaks, step away from your workspace, stretch, hydrate, and let your mind recharge.

How do you manage your cognitive load? Please share in the comments.

Under Pressure

At a webinar I hosted recently, there was a bit of time left at the end of the session. I offered to end it and give everyone five minutes of their lives back. With the words barely out of my mouth, all 45 attendees started waving goodbye, thanking the presenter, or dropping off the call. Five minutes may not seem like anything to get excited about, but it can be the difference between a bathroom break before your next call and no bathroom break for three hours.

This made me think about today’s fast-paced work culture. You are working in a high-pressure environment that demands rapid decision-making, maximum productivity, and constant task switching. Every moment counts and the margin for error is minimal. How can you manage your time effectively under these conditions?

What Does High Pressure Look Like?

Tight Deadlines: Perpetual looming deadlines intensify the pressure to perform. When deliverables have short deadlines you have to work longer hours. This both increases your stress and makes it harder to pay attention to tasks that are important but not urgent.

Great Expectations: Your customers continually push you to exceed your regular performance, accuracy, and speed. You have to juggle multiple tasks simultaneously without compromising quality. A work culture that emphasizes competition over collaboration saps additional time as you battle for recognition, promotion, or job security.

Resource Constraints: If you work in an environment where changes in market conditions, technology, or organizational shifts mean you must frequently, unexpectedly, and suddenly adapt to changes, then these disruptions make time management challenging due to rapidly shifting priorities. A lack of adequate resources, like workforce, budget, or tools, forces you to work harder.

How Can You Manage Under Pressure?

Determine What Matters Most: Identify the most critical tasks that have the biggest impact on your goals. Put “time management matrices” in your favorite search engine for suggestions on what technique will work best for you. Focus on high-impact projects so your time is spent on activities that deliver the most significant results. Use time blocking when you need to do deep work. Break down large projects into smaller tasks with realistic deadlines. Once a month reflect on what is working and what isn’t. This helps you continuously improve your time management strategies and adapt to new challenges.

Leverage AI and Automation: Make technology your ally. AI-driven applications can sort emails, schedule meetings, and even draft responses. Automation tools can handle repetitive tasks, like data entry, invoicing, or reporting. Put “automation tools for streamlining repetitive tasks at work” in your favorite search engine for suggestions on what tool will work best for you. Automate routine processes to free up time for more critical tasks that require your unique expertise and decision-making skills.

Use Technology Mindfully: Technology aids productivity. It’s also a source of distraction. Limit notifications from social media, emails, or non-essential apps during deep work. Use noise-cancelling headphones, ambient sound apps, or website blockers to minimize distractions. Set specific times to check emails and messages rather than reacting to them as they come in.

Don’t Do It All Yourself: Effective delegation not only reduces your workload but also empowers your team, builds trust, and fosters collaboration. Delegation is not offloading tasks you don’t want to do. It is leveraging your teams’ skills to maximize your collective productivity. Assess your workload. What tasks are on your to-do list that someone else is better at? Do these teammates have the bandwidth to take on those tasks? Give clear instructions on expectations, deadlines, and the level of authority the person has. Provide the necessary resources and support to set them up for success.

Recharge and Reboot: A well-rested mind is better equipped to handle high-pressure situations. Short breaks help reduce stress and increase creativity. Put “time management techniques for work” in your favorite search engine for suggestions on what method will work best for you. Set boundaries around longer breaks. For example, take your lunch period away from your workspace and do not check your work email. Set boundaries around work after normal business hours too. Emergencies happen, but be discerning. Someone’s poor planning is not your emergency. You have to protect yourself from burnout.

How do you manage time efficiently at your job? Please share in the comments.