Productivity – Page 3 – mardihumphreys.com

Are You Ready for It?

It’s promotion season! The time of year when titles shift, responsibilities grow, and opportunities open up. Whether your company follows a formal review process or leaves advancement up to individual managers, one thing is clear. You aren’t handed a promotion. You have to be ready and strategic.

Close Gaps

Before you ask for a promotion look up the job description for the role you want even if it’s not currently posted. What skills, certifications, or leadership abilities does it mention that your current role doesn’t require? Skill gaps aren’t deal breakers. But if they’re visible and unaddressed, they’re easy reasons to pass you over. Your good work does not speak for itself. Promotions go to people who proactively show they’re already doing some of what the next-level job demands. For example, if the job requires strategic planning, and you’re currently in a tactical role, think back to when you helped your team decide on quarterly goals or you made a case for prioritizing a project. Document that and be specific.

Highlight Impact

Instead of listing your tasks clearly state the outcomes your work produced. “Created reports,” is fine, but what happened as a result? You can say, “Increased reporting efficiency by 30% by restructuring our monthly deliverables.” When pitching yourself for a promotion, share examples of projects that had measurable impact. Then tie them directly to the role you want. For example, “Last quarter, I led a small team to implement a new client feedback loop. The experience taught me how to adapt communication styles across departments. That skill is required in the new role on a daily basis.”

Be Clear

Vague descriptions make it harder for others to see you in a bigger role. Swap out generic phrases with specific, transferable skills. Instead of “Ran meetings” say, “Facilitated weekly team syncs, keeping cross-functional partners aligned and on track.” Your goal is to make it easy for your manager to visualize you in the new position. Not just because you’re ready, but because you’ve already started acting like you’re in it.

Build Relationships

If no one in leadership knows your work, they can’t advocate for you when decisions are made. Be visible in the right ways: Speak up in meetings with thoughtful questions or insights. Offer to present team wins or project outcomes. Ask for feedback. Not just from your manager, but also from peers or other leaders you’ve worked with. If your manager knows the promotion is a stretch role, don’t shy away from acknowledging it. Say something like: “I may not be the most obvious candidate on paper, but I’ve been working intentionally to grow in these areas, and I believe I can bring real value to the team.”

Ask Professionally

Once you’ve done your prep, set up a meeting with your manager. This is not a casual hallway conversation. Frame it as a career development check-in. Come prepared with: A list of accomplishments tied to the new role. Evidence you’ve closed (or are closing) any skill gaps. A clear statement of your interest in the position. You are not bragging. You are owning your progress and signaling your readiness. You can say, “I’ve taken on more responsibility over the past year, and I’ve had the chance to lead several initiatives that improved team efficiency. I’ve reviewed the expectations for the position, and I believe I’m ready. I’d like to talk about what it would take to be considered.”

How do you clearly demonstrate the value you bring? Please share in the comments.

Patience Is Powerful

Hamilton: An American Musical debuted on Broadway on August 6, 2015. Have you noticed that many of its 46 songs relate to the workforce? For example, “Right Hand Man” is about then-General George Washington talking Alexander Hamilton into taking a promotion as his aide-de-camp.

There is a line from the song “Wait for It” I return to repeatedly. It’s sung by Aaron Burr’s character. He compares his misfortunes to Hamilton’s successes. He’s hyping himself up after being judged by his coworkers. He sings about how unfair life is and what he intends to do to succeed:

I am the one thing in life I can control

I am inimitable

I am an original

I’m not falling behind or running late

I’m not standing still

I am lying in wait

The common assumption is: Patience means doing nothing. If you’re not chasing, pitching, or climbing, you’re behind. It’s easy to mistake patience for indecision or unwillingness to make a move. But read it again: I’m not standing still. I am lying in wait. That’s not passivity. That’s strategic. In your work life it’s tempting to confuse waiting with wasting time. But that’s not how real life—or real work—functions. And it’s definitely not how growth works. Patience isn’t about pausing. It’s about preparing.

When It Feels Like Losing

Coworkers are getting promoted. Starting companies. Speaking at conferences. Meanwhile, you’re still in back-to-back meetings trying to keep from drowning in your inbox. Do you doom-scroll LinkedIn and think, “She’s already a director?” or “He’s publishing another book?” In that headspace, patience can feel like losing. The pace of work makes it feel like if you don’t sprint, then you get trampled. The pressure can drive you to make poor decisions like jumping at a job that isn’t the right fit or saying yes to a project just to stay visible. But activity isn’t the same as progress and not every season of your life is meant to be fast. Some seasons are for planting. Quietly. Intentionally. It’s not glamorous and it usually doesn’t come with applause. But it’s how success takes root. Patience is knowing when to be still. It’s choosing to wait, not because you’re indecisive, but because you’re discerning.

Patience at Work

Prepare Quietly: Instead of pushing for your next move, what can you get better at while you wait? Strengthen a skill. Build relationships. Improve your processes. Get so good they can’t ignore you. Document your wins. These investments compound even if no one sees them right away.

Support Visibly: Stay engaged, even if you’re not center stage. You don’t have to lead a project to make a difference in it. Offer help. Ask questions. Be present in the work that’s happening around you. Collaboration is its own currency. When the seat at the table opens, you’ll already be in the room.

Reset Your Narrative: Let go of timelines you didn’t choose. You’re not stuck. You’re building momentum. Shift the story you’re telling yourself from “Why not me?” to “Not yet.”

Notice Envy, Don’t Let it Lead: It’s okay to feel a twinge when someone else gets what you wanted. But don’t let that feeling force you into something that’s not ready. Instead of seeing it as a setback, use envy as a push forward. Double down on networking and upskilling.

Watch for Your Window: Look for signs, not spotlights. The right moment rarely announces itself, but you’ll recognize it more easily if you’ve been quietly preparing for it all along. Patience isn’t a forever plan. It’s a strategic posture. When the opportunity does open up, don’t hesitate. Step into it.

What do you do to make sure patience is not passive? Please share your tips in the comments.

Your Real Budget

A house. An MBA. A vacation you’ve dreamt about since your first entry-level job. Big scary purchases like these force you to stop and ask a tough question. “Is it worth the money I’d have to spend?” But it’s not only about the price tag. It’s also about what else you have to trade for it: your time, energy, and attention in addition to your money. That’s your real budget. When any of those get stretched, your productivity, mental health, and values take the hit. How do you decide?

Let’s say you’re thinking about one of these:

An MBA program to switch careers or boost your salary.
Buying a house in a better school district.
Finally taking that two-week vacation to Europe.

They’re all valid options. And they all come with a cost.

Will this drain your capacity for work you care about?
Will this choice add to your stress?
Will you regret doing it?
Will you regret not doing it?

What Are You Really Investing?

Earning your MBA is not only tuition, It’s also late nights, weekend classes, fewer hours for friends, family, or rest. If your job is already demanding, is your current energy level up for this?

Buying a house may seem like an upgrade. But it may double your commute, stretch your mortgage, or add home maintenance tasks you never had to think about. Can you make time for that?

Even the vacation, which sounds like self-care, can eat up time in planning, money you may need later, and attention you should be giving to pressing deadlines. Do you have the attention span for it?

Think about:

Are you willing to invest the time it takes to make this work?
Do you have the energy for it, or are you borrowing against burnout?
What other priorities will lose your attention?
What will you have to say no to, either now or later, because of this cost?

Are You Doing This for the Right Reasons?

Your college friends are going back for grad school. Your family thinks it’s time you bought property. Your coworker just returned from Italy. But if the cost doesn’t line up with your values, it’s going to backfire. For example:

If freedom is a core value, taking on $80K in student debt may weigh you down more than it lifts you up.
If you value stability, moving across the country for a job with a higher salary, and a higher cost of living, may not be the right move.
If competition drives you, the selfies you take in Milan may one up your coworker temporarily, but the cost is long-term.

What Are the Long-term Consequences?

Imagine yourself three years from now:

Will the MBA help you earn more, or delay your ability to save for a home?
Will buying a house now lock you into a job you’re already outgrowing?
Will a vacation refresh you or set back your emergency fund?
Will this investment open more doors or close some?
Will it still feel like it was worth your time, energy, attention, and money?

How do you make decisions about the resources that shape your life? Please share in the comments.

Pitching Change

You know you need presentation skills for giving a speech. But if you work with other people, you’re presenting all the time. In a Slack message. On a Zoom call. In a 15-minute check-in. Anytime you share an idea, pitch a change, or walk someone through your work, you’re presenting. And how well you do that matters. A lot.

The ability to present your ideas clearly and confidently is a soft skill that affects how you’re perceived, how well you get your work done, and how much influence you have. Here’s why.

Saves Time

We’ve all been in meetings where someone explains an idea for five minutes and afterward you’re still not sure what they meant. You’re confused about what you’re supposed to do with this information and frustrated that’s five minutes of your life you’ll never get back. Clear communication puts the focus on what matters. For example: You’re working on a new internal process that will speed up client onboarding. Instead of walking your team through every detail, you say: “Here’s what’s changing, why it matters, and how it will save us five hours a week.” Then limit your explanation to just those items. Now they’re with you.

Builds Trust

Presenting ideas well isn’t about being the loudest voice in the room. It’s about demonstrating you did the work. When you share ideas confidently, even in a one-on-one conversation, people take you seriously. The more you know your material and your audience, the less likely you’ll ramble, hedge, or over-explain. For example: You’re proposing a change to your team’s project timeline. You open with: “Here’s what I want to walk you through: the new timeline, what we gain from it, and how it keeps us on track without burnout.” You’re not just suggesting, you’re leading.

Drives Growth

People who communicate well advance their careers faster because they can show the value of what they know. According to a LinkedIn Workplace Learning Report, 92% of talent professionals say soft skills matter as much or more than hard skills. And communication tops the list. For example: You’re up for a stretch role that involves more cross-functional work. If you clearly present your past wins, share your approach, and respond to questions without spiraling, you’re more likely to land the opportunity.

Promotes Buy-In

You don’t need to be in sales to need persuasion skills. Every time you pitch a new idea, even internally, you’re trying to persuade someone. When you present well, you make it easy for people to say yes. That often means starting with the benefit to them, not you. For example, the next time you share one of your ideas, say this:“There are three things about this idea that I’m really excited about because they will help us hit our goals faster, save resources, and make things easier for the team.” Then dive into your proposal. Create interest and buy-in from the start.

Improves Results

When you’re boring or confusing, people check out. When you’re clear and direct, they lean in. For example: In a weekly team sync, you summarize a project’s status by saying: “We’re 75% done, we’ve cleared the two biggest obstacles, and we’re on pace to finish two days early.” That gets attention. You do more than inform, you engage.

Fosters Collaboration

When you present your thoughts clearly, you’re not just sharing your ideas, you’re creating space for others to build on them. For example: You’re brainstorming a solution for a client issue. You say: “Here’s my starting point. It fixes the core issue, works within budget, and gets us to resolution by Friday. Where do you see gaps or better options?” Now your team can focus on refining the solution instead of trying to figure out what you meant.

How do you effectively present your ideas? Please share in the comments.

Getting in Shape

This week I’m sharing a few questions I’m frequently asked about soft skills. If you feel like you’re managing a team that does what you say but nothing more, you’re not alone. Leading by compliance can get you results. But if you want people to bring their energy, skills, and ideas to the table then you have to inspire them. But how?

Can Soft Skills Be Developed?

Yes, and it takes intention. Think of soft skills like a muscle you have to train. You get better through practice, feedback, and observation. For example, you can learn to listen without interrupting, you can get better at showing empathy, and you can grow more comfortable owning your mistakes.

How Do You Measure Soft Skills?

They’re harder to measure than technical skills, but not impossible. You might track them by asking for 360-degree feedback from colleagues or by reflecting on how people respond to you. Do teammates come to you for advice? Are they honest with you? Do they seem motivated? These signals can tell you if your soft skills are working.

Why Are Soft Skills So Hard To Improve?

Three things: You often don’t get immediate feedback, your habits may be deeply ingrained, and improvement can feel uncomfortable. For example, showing vulnerability takes courage. If you push through that discomfort, you’ll see a huge shift in how your team responds to you. Here are four examples of soft skills and how to start exercising them right away.

Building Kindness

Kindness at work isn’t about being nice for its own sake. It’s about helping people feel seen and supported. Let’s say a teammate misses a deadline. Your gut reaction may be frustration. Instead of acting out of that emotion, schedule a quick one-on-one and calmly ask what got in the way. Maybe they’re swamped or dealing with personal issues. By showing you care, you open the door for a real conversation about workload, priorities, or support. And you send a clear signal that they matter beyond their output.

Building Trust

Trust is about giving others space to do their best work and believing they will. Let’s say you’re leading a project and have a big presentation coming up. A colleague offers to take on a tricky section. Even if you’re tempted to micromanage, you let them own it and you tell them you trust their expertise. That sense of ownership can motivate them to give their best effort, and it frees you up to focus on the bigger picture.

Building Vulnerability

Vulnerability at work is about honesty, especially when it feels risky. Let’s say during a team meeting you share you’re worried about hitting a deadline because of conflicting priorities. Instead of acting like you’ve got it all handled, you invite others to help problem-solve. You’ll be surprised how quickly teammates rally around you when you model openness.

Building Accountability

Accountability means holding yourself, and others, to commitments, while being fair. Let’s say you promise to deliver a report by Friday. Thursday rolls around, and you realize you won’t make it. You send a quick message explaining why and propose a new deadline. That small move shows your team that you don’t sweep things under the rug, and that you respect their time and trust.

What other soft skills would you have included? Please share in the comments.

Beyond the Standard

We’ve all been there. The project that was supposed to be simple turns into something bigger, harder, and more time consuming than you expected. You don’t just get things done. You do them to a higher standard. That extra effort can pay off, but it almost always takes more time and energy than you planned.

It’s the Law

One reason is Parkinson’s Law: “Work expands to fill the time available for its completion.” You give yourself a week to write a presentation, and somehow it takes a week, even if you could have done it in two days. Or you procrastinate until the last day, then scramble to finish. That’s where it gets tricky. How can you tell the difference between Parkinson’s Law slowing you down versus the simple reality that excellence takes longer? Continuing our example of preparing a pitch deck for a big client, if you only give yourself one afternoon, you’ll rush through it and probably copy a standard template. But if you want excellence, customizing the deck, tailoring the message, and practicing the delivery, it may take three full days. You may think you’re being slow, but you’re actually doing deep work. On the other hand, if you keep tweaking fonts and adding new slides all week long because you’re avoiding sending it, that’s Parkinson’s Law at work.

Rule of Thumb

Excellence feels hard, but it moves forward. Parkinson’s Law feels busy, but stuck. If you’re learning, improving, clarifying, or producing higher-quality work, then you’re likely on the excellence path. If you’re constantly polishing, stalling, or starting over without real progress, then you may be letting Parkinson’s Law slow you down.

Keep Moving Forward

Set shorter deadlines: Give yourself less time than you think you need. Not to rush, but to push for focus. If it really does need more time, you’ll find out quickly and can plan for it.

Break work into chunks – Instead of: finish the project, aim to: finish the outline by Tuesday, gather feedback by Friday, etc. This stops you from drifting.

Build in review time – If you plan a day or two to step back and review your work before final delivery, you get the benefits of excellence and the discipline of a deadline.

Watch for procrastination triggers – Be honest. Are you avoiding getting started because you’re afraid it won’t be perfect? Progress matters more than perfection. Starting gives you momentum.

Check in with others – Talk to colleagues or mentors about how long similar work usually takes. It’s a reality check to see if you’re being thorough or just spinning your wheels.

Embrace learning curves – Excellence means growing skills. It takes longer to do something well the first time. If you’re pushing beyond what you know, that’s a good thing. The next time you feel discouraged that excellence is taking so long, ask yourself: Am I making progress? Am I learning or improving? If yes, stay the course. If not, shorten the deadline, break the task down, and commit to shipping what’s good enough. Then improve on it next time.

How do you tell the difference between striving for excellence and spinning your wheels? Please share in the comments.

Half Way There

Back in March, we did a reflection on the first quarter of the year. Now that we’re approaching the end of Q2, it’s time to evaluate the first half of 2025.

If you read the article, Quarterly Contemplation, and followed the final prompt to set goals for the following three months, pull those out. Did you achieve them? If so, what behaviors helped you? What got in the way? What could you tweak? If you have not reached your Q1 goals yet, how are they coming?

Last week, we talked about measuring success. I received feedback asking how you can shift your mindset when you are in the habit of comparing yourself to others. So, let’s focus on that for our end of Q2 reflection. These questions are meant to keep you anchored in what you can control: your choices, your mindset, and your direction.

Am I living up to my values?

It’s easy to get distracted by other people’s milestones, but their path may have nothing to do with what matters to you. Maybe you value creativity, but you’re comparing yourself to someone who’s climbing the management ladder. Different values, different paths.

For Example: Let’s say you’re in a marketing role and someone else on your team is great at landing speaking gigs. Before you start thinking, “I should be doing that,” ask yourself: “Is that the kind of contribution I want to make?” Maybe you care more about solving tough messaging problems or mentoring newer teammates. Write down your top three values related to work. For Q3, what happens when you align your daily tasks with them?

Do I know what my purpose is?

Purpose doesn’t have to mean saving the world. It can be as simple as learning your craft, building relationships, or getting better at delegation. The key is knowing what your work is building.

For Example: Let’s say you’re a project manager. Right now, your purpose might be building a track record of reliable delivery. That way, when bigger projects open up, you’re the obvious choice. Purpose creates direction and it helps you stop worrying about what everyone else is doing. Finish this sentence: “The purpose of my work right now is…” For Q3, what happens when you keep that sentence somewhere visible when you’re feeling distracted?

What’s my potential if I keep showing up?

It’s easy to get frustrated when success feels slow, but what could your job look like in six months if you stay consistent?

For Example: Think about a junior software developer learning a new coding language. Comparing yourself to a senior engineer won’t help but practicing every day will. The gap between where you are and where you want to be closes through daily effort, not overnight wins. For Q3, what if you strive for 1% improvement every day?

Does my behavior match the future I want?

Want to lead a team one day? Are you acting like someone who’s ready to lead? Want to be known as a problem-solver? Are you tackling problems, or waiting for someone else to handle them?

For Example: Let’s say you work in operations and your long-term goal is to move into leadership. Your future is shaped by today’s actions not by what someone else is doing. For Q3, what happens when you volunteer for cross-team projects? Offer solutions in meetings? Take ownership when things go sideways?

What are some questions you think we should ponder here at the end of Q2? Please share in the comments.

The Discomfort Zone

Every day you show up, log in, and face a mix of meetings, messages, and missions. One part of your brain is ready to tackle the day. Another part is whispering you’re not cut out for this, you’re falling behind, or someone is going to realize you don’t actually know what you’re doing. The hardest work isn’t always on your to-do list. Sometimes, it’s in your head.

Take Action

You’ve probably heard of Impostor Syndrome. It’s the feeling you’re one mistake away from being found out. SPOILER ALERT: Everyone is an impostor. No one knows everything. Successful people keep moving in spite of their fear. Let’s say you’ve been asked to lead a project that feels a little too big. You tell yourself someone else would be more qualified. You consider turning it down or waiting for a time when you feel more ready. That feeling you interpret as a red flag is actually a sign you’re growing. Don’t wait for it to disappear. Step forward and get past it. The next time you feel like an impostor, say this to yourself, “I feel uncertain, but that doesn’t mean I’m not capable.” Then take one small action: Send the kickoff email. Ask a question. Book the meeting. Build momentum before doubt has time to settle in.

Awkward Practice

Instead of comparing yourself to your coworker who seems to always have it all together, ask yourself, “Am I better today than I was yesterday?” Growth usually isn’t a big leap. It’s a series of small shifts. Let’s say you struggle with leading meetings. You freeze under pressure or feel awkward when the discussion goes off-track. Instead of waiting to magically become more confident, rehearse a few common scenarios. Script a few go-to phrases you can fall back on like: “Let’s pause for a second. What’s the main decision we need to make here?” Or “That’s a good point. How do you see that impacting the timeline?” Practice these out loud. When the moment comes, your brain won’t scramble for words because it will already have them. Also, when something feels uncomfortable or new, ask a curious question instead of retreating. For example: Instead of saying, “I don’t know how to do this,” try, “What’s the first thing I’d need to understand to make progress?” Curiosity shifts you from panic to problem-solving.

Be Brave

Scroll through LinkedIn and you’ll see perfect projects, prominent prizes, and polished personal brands. But you’re not seeing the stress, the edits, or the three failed drafts behind those posts. If you’re holding back at work because you’re worried about not having all the answers, that’s normal. But if you let that fear guide your decisions, you’ll stay stuck. To be productive you have to be brave enough to make mistakes out in the open. Let’s say you’re in a team meeting and someone suggests a direction you’re not sure will work. You have an idea, but it’s not fully formed. You can either stay quiet or speak up, knowing you may be wrong. Say something like: “That is very interesting. We should definitely consider that. And it makes me wonder (Insert the thing you’re wondering here.) Would that work?” You’re not pretending to be the expert. You’re starting a new conversation. That’s valuable. Also, give yourself permission to say, “I don’t know, but I’ll find out.” You build trust by owning your gaps instead of pretending you don’t have any.

How do you move through your discomfort zone at work? Please share in the comments.

Dark Empathy

A volunteer and I were troubleshooting the usual challenges an event brings when I said, “Misery loves company.” Without missing a beat, they replied, “Don’t be a misery partner.” This gave me pause. I wasn’t just expressing dissatisfaction. I was inviting someone into it. Is that the right thing to do? Misery loves company, but do you have to RSVP?

What It Really Means

You’ve probably heard the phrase before, but let’s be clear: “Misery loves company” means that unhappy people often look for others to share in their pain. Sometimes it’s about validation,“You feel this too, right?” Other times it’s darker. If someone is stuck in a bad mood it can feel comforting to pull others into the same mindset. Misery doesn’t just want to be seen. It wants companionship.

Why We Do It

Validation: Misery can feel isolating. Sharing it with someone makes it feel less lonely.

Mood-matching: If you’re angry or disillusioned, it can feel easier if the person next to you is too. Misery becomes a shared lens.

Identity Reinforcement: If you stay in that space long enough, you begin to expect and even seek out negative experiences. It becomes part of how you navigate work and relationships.

When It Becomes a Problem

In the short term, it feels good to vent. It builds rapport. It can even feel productive. But over time, it shifts from bonding to spiraling. For example: Let’s say you have a coworker who habitually wants to talk about how bad leadership is. Every team meeting, every direct message, it comes up. At first, you agree. But soon, you’re both repeating the same frustrations. Nothing changes. The venting doesn’t lead to clarity or action just mutual grievance. That’s misery partnering. When two or more people reinforce each other’s worst perspectives, you’re no longer helping each other process. You’re keeping each other stuck.

How to Spot It at Work

Misery partnering isn’t always loud. It can look like two coworkers grabbing coffee just to complain. It can happen in team group chats or in “just being real” sidebars. It drains your energy and clouds your decision-making. When your default mode is skepticism or complaint, even good ideas start to feel naive. You stop contributing. You play it safe. You protect your mood instead of doing your best work. If you experience any of these, then ask yourself:

Am I sharing this to feel better, or to feel right?
Does this conversation go in circles?
After we talk, do I feel lighter or more stuck?
Are we taking any action, or just blaming?

What You Can Do Instead

You don’t have to cut off every frustrated coworker and you don’t have to bottle things up. You do need to be mindful about how much airtime you’re giving to frustration and whether it’s helping. The next time a coworker starts spiraling, don’t pile on. Listen, but then steer. Ask what they need. Suggest one step forward.

Start with this mantra, “I can listen without absorbing. I can empathize without enabling. I can share my own frustrations without needing someone to sink with me.” Call it what it is: a moment, not a mindset. If you catch yourself being the one pulling others in, pause and ask yourself: “What do I actually want right now? Validation? Change? Relief?”

If you’re stuck in a loop with someone who’s always venting, try asking: “What are you thinking about doing next?” It’s a gentle nudge out of rumination and into action.

How do you avoid becoming a misery partner at work? Please share in the comments.

Take the Time

You take time off work for a vacation because it’s a culturally acceptable reason to rest and restore your body. But what about your brain? If your mind is overloaded, your work suffers. In conversations about taking a mental health day, I’ve heard opinions running the gamut from eye rolls to enthusiasm. Of course, this made me curious.

Why Take a Mental Health Day?

It’s like resting a strained muscle. Pushing through the discomfort doesn’t make you tougher, it wears you down. If you’re feeling mentally exhausted, overwhelmed, or unmotivated, this shows up in your work through mistakes, slow responses, or irritability. Would you trust your job performance after three nights of bad sleep and three days of nonstop Zoom calls? If you catch yourself zoning out in meetings, dreading small tasks, or struggling to care about the outcome of your work, it’s time to step away and reset. How often you take one depends on your workload. Does it regularly drain you? Then maybe quarterly is a good cadence. Do you usually need a break after an intense project? Then schedule one for immediately after delivery. Create a personal system that accommodates the pace of your work and makes it sustainable.

How Do You Request One?

Some people I spoke with worried taking time off for mental health would make them appear unreliable or weak. The good news is more organizations recognize that productivity depends on sustainable work habits. Unlike calling in sick with the flu, a mental health day is best planned ahead. Choose a day that doesn’t interfere with deadlines, major events, or key meetings and give your manager as much notice as possible. Communicate clearly and keep the focus on coverage and continuity.

If your workplace is supportive: Be direct. For example say, “I’d like to take a mental health day next Friday. I’ll make sure everything is on track before I’m out, and I’ll loop in [Teammate] on anything that might come up.” After your manager approves it, coordinate coverage of your projects. Let coworkers know who to contact while you’re out and make sure that person has all the resources they need. Offer to return the favor when they take a day off.

If not: Be indirect. Label your request the term your company uses for flexible paid time off. Usually it’s called a personal day or a vacation day. You don’t have to explain how you intend to use it. For example say, “I’d like to request a personal day for Thursday. My workload is covered and I’ll be back Friday.”

What Should You Do on One?

Nothing: Turn off your laptop. Watch a show. Lie on the couch. Do not feel guilty.

Spend time with people you like: Meet a friend for coffee or lunch. Visit a sibling. Talk to someone who doesn’t expect work talk. Social connection lowers stress and boosts mood.

Roam if you want to: Take a long walk, go to a hot-yoga class, or bike around your neighborhood. The goal is to boost your energy not your fitness.

Something just for you: Read a book. Cook a slow meal. Run errands you’ve been avoiding. Clear clutter. Anything that restores your sense of control.

Volunteer: Spend an hour helping someone else. This could be anything from packing food at a local pantry to helping a student learn to read. There are many local nonprofits who need help.

What is your take on a mental health day? Please share in the comments.